Vendor Application – Frost Fest Frost Fest - Artisans - 2026 Frost Fest - Artisans - 2026 The Frost Fest Runs Friday evening from 4pm-10pm, Saturday from 2pm-10pm and Sunday from 2pm-10pm. Booth owners must be open for all hours for the weekends they are in attendance. Please Check to Acknowledge before continuing. I acknowledge this and understand the hours of the show. Business Name * Owner/Artist Name * Owner/Artist Name First Name First Name Last Name Last Name How Exactly you would like to have your business name to appear in advertising. * Contact/ Manager Name * Contact/ Manager Name First Name First Name Last Name Last Name Phone * Email * Street Address * City State Zip Preferred Method of Contact? * What is your preferred time of day for contact? Art/Products * Descriptions for the type of product(s) you make or produce. And a bit about how you produce them. Jury Images * Link to your online gallery (dropbox link, Google drive link) Images for Jury, both of your Booth and Products. Products must be included to be eligible for sale at the festival. You may also email your images to vendors@madisonhillsevents.com. Website/URL * If None write "None" Social Media * Booth Type * Handmade Crafts (100% handmade, no imports, no foreign factory made goods, no resale, and no mass-produced items) Renaissance / Period Artisan Demonstration Packaged Food Vendor (must comply with Virginia Health Department codes) Service Vendor (Tarot, Massage, etc.) Nonprofit Organization Other (Please describe below) Describe Your Booth If Marked "Other" above, please use the space below to describe your booths offerings. Booth Structure Options * Self-provided tent/structure (must be approved for safety and appearance) Festival-provided tent rental (fees apply) Interested in Lease-to-Own program (separate form required) Building Your Own Booth Booth Size * 10'X10' ($200.00 Single Weekend, $900.00 full run) 10'X20' ($250 Single Weekend, $950.00 full run) 20'X20' ($400 Single Weekend-$1400.00 full run) 20'X30' ($450 Single Weekend - $1550.00 full run) 20'X40' ($500 Single Weekend - $1700.00 full run) Custom (range $50+) Custom Size Display/ Booth Area Electric for Booth * No electricity needed Requires a 110 outlet (added fee) Requires a special outlet for higher amperage or special plugs. (Added fee) Choose Your Dates Full Run of Entire Frost Fest 1st Weekend Dec. 4-5-6 2nd Weekend Dec 11-12-13 3rd Weekend Dec 18-19-20 4th Weekend Dec 24-25-26 5th Weekend Jan 1-2-3 6th Weekend Jan 8-9-10 7th Weekend Jan 15-16-17 Select Dates. Single weekends, multiple weekends, or the Full Run (all weekends). Fair Rules and Agreements, Agree to Acknowledge. * All goods must be entirely handmade by the approved applicant. Resale items, imports, and mass-produced merchandise are strictly prohibited. Vendors must comply with all area theme requirements, dress codes, and booth appearance standards. Booths must remain staffed during all published festival operating hours. Vendors who fail to appear without prior written approval may forfeit booth fees and may be subject to additional penalties. Vendors are required to maintain valid liability insurance coverage throughout the event. Madison Hills Events reserves the right to remove any vendor or booth found to be in violation of festival policies or contractual agreements. Festival operating hours are: Friday: 4:00 PM – 10:00 PM - Saturday & Sunday: 2:00 PM – 10:00 PM Madison Hills Events is not responsible for lost, stolen, or damaged merchandise, equipment, or personal property. Booth owners and all staff members are expected to conduct themselves professionally and respectfully toward guests, staff, entertainers, and fellow participants at all times. Discrimination, harassment, or inappropriate conduct of any kind will not be tolerated and may result in immediate removal from the festival, forfeiture of booth space, fines, or termination of contract. Damaging trees, landscaping, foliage, or any natural features on the property may result in fines of up to $5,000 per incident. This includes cutting, impaling, striking, or otherwise harming trees or plant life. The use of poison, herbicides, weed spray, or other harmful chemicals on festival grounds is strictly prohibited and may result in immediate expulsion, forfeiture of fees and property, and potential criminal charges for property damage. Trees and natural features on the property may not be cut, altered, impaled, climbed, or otherwise disturbed. Personal vehicles are not permitted to drive onto restricted festival grounds or wooded areas. Approved utility vehicles, carts, and transport assistance may be available. All booth workers and assistants must be registered in the festival membership system, including submission of required information and identification images. On-site camping is permitted only under separate approved camping agreements for each individual staying on the property. Submit If you are human, leave this field blank.