Vendor Application- Fantasy Festival VAFANFEST - Artisans - 2026 VAFANFEST - Artisans - 2026 Business Name * Owner/Artist Name * Owner/Artist Name First Name First Name Last Name Last Name How Exactly you would like to have your business name to appear in advertising. * Contact/ Manager Name * Contact/ Manager Name First Name First Name Last Name Last Name Phone * Email * Preferred Method of Contact? * What is your preferred time of day for contact? * Art/Products * Descriptions for the type of product(s) you make or produce. And a bit about how you produce them. Jury Images * Link to your online gallery (dropbox link, Google drive link) Images for Jury, both of your Booth and Products. Products must be included to be eligible for sale at the festival. You may also email your images to vendors@madisonhillsevents.com. Website/URL * If None write "None" Social Media * Street Address * City * State * Zip * Booth Type * Handmade Crafts (100% handmade, no imports, resale, or mass-produced items) Renaissance / Period Artisan Demonstration Packaged Food Vendor (must comply with Virginia Health Department codes) Service Vendor (Tarot, Massage, etc.) Other (Please describe below) Describe Your Booth If Marked "Other" above, please use the space below to describe your booths offerings. Booth Structure Options * Self-provided tent/structure (must be approved for safety and appearance) Festival-provided tent rental (fees apply) Interested in Lease-to-Own program (separate form required) Building Your Own Booth Booth Sizes * Parked Cart Walk Around/Traveling Merchant 10'X10' $125/Wknd, $250/Full Run 10'X20' $150/Wknd, $300/Full Run 20'X20' $200/Wknd, $400/Full Run 20'X30' $250/Wknd, $500/Full Run 20'X40' $300/Wknd, $600/Full Run Other, Add Size Below Booth Size Prices are for the rental of the space with the structure or tent to be provide by the owner. Pricing for the 2026 season is as follows: $100 for a reserved spot and $25/100 sqft for a single weekend. Double that figure for the 5 weekend run. Contact for further information regarding permanent structure booths. Custom Size Display/ Booth Area Choose Your Dates * Full Run of all 5 weekends- May 2nd -May 31st 2026 Weekend May 2nd & 3rd 2nd Weekend May 9th & 10th 3rd Weekend May 16th & 17th 4th Weekend May 23nd & 24th 5th Weekend May 30th & 30st Select Dates. Single weekends, multiple weekends, or the Full Run (all 5 weekends). Fair Rules and Agreements, Check to Agree & Acknowledge. * All goods must be entirely handmade by the applicant and their team. No resale, imports, or mass-produced items are permitted. Vendors must comply with area theme guidelines, dress code, and booth appearance rules. Vendors booths must be manned during all open hours. No-shows without written consent may forfeit booth fees and be subject to penalties. Vendors must carry liability insurance. Madison Hills Events reserves the right to remove any vendor or booth not in compliance with the contract once accepted. Hours of Operation are from 10AM -10 PM Open Hours for your shop must be posted and clearly understood at all times. While we encourage all of our vendors to be open for all hours of the festival, open hours, of your shop, MUST total 9 hours. Your booth must be secure when/if not open to the public with aesthetic doors and or window coverings. Madison Hills Events, nor any affiliates of MHE are responsible for any damage or theft to products. Booth owners and workers of the booth will hold themselves in a professional and respectful manner to all our guests during all times of operation. Discrimination of any type will have a zero tolerance policy and may result in forfeit of booth, contract, fines, or all three. Damage of trees, bushes, foliage, fauna, landscaping of any kind will result in a fine of up to $5000 per incident. (Don't hit a tree) Trees are not to be cut, impaled or touched anywhere on the property. No driving onto site or in trees. Utility vehicles, carts, and transport available. Camping is permitted on site with separate camping agreements for each member camping. Please List any other shows you vend and how long you have been with them. Your Questions Please enter any questions you may have so that we may get back to you and about your application in the most efficient way possible. Submit If you are human, leave this field blank.