for the vendors

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Upcoming events

Fantasy Festival of Virginia

May 2nd – May 31st 2026
10AM – 10PM

Join use for the first weekend of the Fantasy Festival of Virginia.
sign up to vend at one or all of the weekends. Work alongside some of the nations most talented high end artisans of our time.
Vendor Application
Entertainer? Apply here
Frost Fest

Dec 4th – Jan 17th 2026
Fri 5pm-10pm
Sat – Sun 10 am – 10pm

A Winter Ren Fest! YES! Ask and you shall receive. Wear all your traditional garb and not sweat to death while sipping cider and shopping for the holidays in style..

Vendor Application
Entertainer? Apply here

Guidelines for our vendors, a letter.

Dear Vendors or Potential Vendors,
Our festivals are inclusive spaces, with a venue built for the highest quality experience of both vendor and patron in mind. High-end, hand crafted wares will be the only type of products showcased at our festivals. The grounds will offer options for the increased enjoyment our patrons, however bought and sold items are not permitted by any vendor invited to participate.
This elevated experience is also reflected when interacting with our patrons. It is expected and understood that you and your team come in with the best attitudes ready to help our patrons and make a place of joy for all. Happiness is infectious. Happy vendors means a happy team on our end, which translates to a happy patron which leads to a patron that supports your art and livelihood for years to come.
As we grow together please feel free to (politely and constructively) join the conversation through a message here or to an email to Info@madisonhillsevents.com.
Looking forward to making magic happen together.
– Molly

What Types of Vendors Are you Looking for?
Art style is entire that of our artists and while some vendors will do better at different fairs, all of our vendor requirements come down to one main point, must be hand made. Feel free to ask which show your arts would best be suited if you have questions. email vendors@madisonhillsevents.com
Who can apply?
New or seasoned vendors are welcome to apply. You must make your pieces or direct the making of your pieces here in the US. There can be no outsourcing of the products made. All ages are welcome along with an adult to supervise. Group booths/boutiques are allowed given the products sold are hand made.
When do applications close?

Applications close 4 weeks prior to the festival. 4/4/2026 is the last day for applications.

Is there electric?
Yes power hook up is available for booths.
How's the cell signal?
Verizon Signal is strong. There will be less signal with more people and as the use increases. Keep that in mind.
What is the Internet Availability?
Satellite internet is on the property and wifi available on a private network to vendors only.
Can Vendors and Entertainers Stay on Site?
Yes. Vendors and those working the festival are permitted to apply for camping space. Camping is a separate contract.
Are there permanent structures?
Yes. Not all building are permanent yet, building continues.
Can I build my own booth?
Yes. You must adhere to our aesthetic design and the final approval is through our artistic board.
When do Frost Fest Applications open?

Frost Fest applications are open starting Jan 1st of the year for the following season. Running three days out of a weekend and being around the holiday season the demand is higher so get in ASAP for space availability.

CAMPING

Vendor Membership Sign Up Below
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Weekly Scuttlebutt

the newsletter: rantings and progress updates

Open

24/7

VISIT

During Festival Days
10am to 10pm
Sat & Sun

Email

info@madisonhillsevents.com

Address

2599 Oak Park Rd. Madison VA 22727.

2599 Oak Park Rd

Madison, VA 22727

info@madisonhillsevents.com

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